Key Question: How to manage distillery cask movements – DRAMS

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In order for spirits distilleries to run effective, profitable businesses, warehouse managers must be able to manage distillery cask movements efficiently and effectively. Yet when these managers are responsible for the movements of thousands of casks, manually managing processes can prove almost impossible. Paper-based processes are prone to costly errors and mistakes, while warehouse workers find it difficult to find required casks. Deciphering scribbled, hand-written notes also makes locating casks a major challenge, and it means there’s no way to gain a true, accurate picture of all stock across a distillery site. Inventory checks take weeks at a time, and warehouse efficiency decreases as a result. There’s also the very real risk that, because of data mistakes or human error, the incorrect casks can be used in blending operations – and casks can even be removed from the warehouse when they shouldn’t be. Such events can clearly have a potentially catastrophic impact on operations. Surely there must be a better way?

The Solution:

The use of scanning solutions to record barrel movements provides managers with much greater control of their stocks and casks, increasing efficiency of warehouse processes, while also improving accuracy of stock data. DRAMScan is a cask scanning module for DRAMS, which runs on any wireless hand-held device, linking seamlessly with the core DRAMS system. Replacing paper-processes with barcodes and scanning devices means workers are able to work more effectively: they simply have to point and click to record cask locations, which means they can accurately scan thousands of casks per day. As soon as a cask is scanned on the warehouse floor, data is immediately uploaded to DRAMS via Wi-Fi, which provides managers with a more holistic overview of their stocks. Indeed, DRAMScan users can easily view any pending transactions, providing details of any casks that have failed validation, and a full transaction history. Additionally, when stock is selected for a blending operation or removal, the scanners act as a safety measure, ensuring the correct casks are removed. Using the DRAMScan module thus helps optimise spirit production, staff working processes and warehouse utilisation; saving organisations money, making staff happier, and helping consistently create high quality spirits that customers love.

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DRAMS is 100% focused on bulk stocks and distillery management. We understand that the movement and maturation of spirit is a unique process that demands a truly dedicated software solution. That’s why we first created DRAMS over 50 years ago – and we’ve been improving and expanding it ever since.

 

For more information about DRAMS and all our products and services, complete the form to speak to a consultant or arrange a demo.

 
 
Testimonials

What our clients say…

Whether your distillery is large or small, near or far, one thing remains the same: our clients love our software and support. But don’t take our word for it; here’s what
they have to say…

Branding Dots
Rab Sorman
I know where every spirit is, how it’s maturing, and how it fits into the bigger picture… this plays a crucial role in future blends
Whisky Stocks and Blending Manager, Glenmorangie
Alistair Paton
It does make such a difference talking to knowledgeable people who have years of experience dealing with our specialised industry and who are always prepared to go the extra mile.
Project Manager, The Tomatin Distillery Co.
Ron Welsh
DRAMS is a great inventory management system. It allows me to quickly analyse the stocks we have and what we can use it for; and allows us to easily allocate to future blends.
Master Blender and Strategic Inventory Manager, Beam Suntory
Christine Leggat
Every piece of spirit that moves within the business is captured within DRAMS.
Stock Controller, Inver House Distillers
John Kerr
The knowledge of DRAMS’ consultants – both of their product and of bulk stock processing as a whole – gave us a solid platform to work from.
Bulk Planner, John Dewar & Sons
Ron Welsh
You need to know exactly what you have and when it becomes of age to put into bottle. For this you require granularity of month by month data.
Master Blender and Strategic Inventory Manager, Beam Suntory
David Jordan
For any warehouse, any floor, rick and level, I can see what stock is there and how much space I have at the push of a button.
Maturing Inventory Manager, Wild Turkey