The whisky industry is more dynamic now than ever before. Yet many traditional challenges remain – and modern distilleries need to make the most of available staff and resources, while reducing operational costs wherever possible. This is particularly true of whisky stock management, as this area has a direct impact on the final quantity, quality and flavour of the spirit itself. So how can organisations ensure they are able to consistently produce excellent tasting whisky that customers love, while meeting all production targets in the most efficient, cost-effective way possible.
The movement and storage of maturing spirit inventory is a complex process with a number of unique challenges. It is vital that whisky distilleries have accurate, error-free information and data that enables them to monitor and control their whisky stocks.
John Dewar and Sons Ltd Case Study
The challenge for Bacardi’s John Dewar & Sons Ltd (JDSL) was a slightly unusual one, in that it involved the replacement of a system which was functioning very well.
JDSL were managing operations using a system which had been built in-house and tailored to their specific requirements over a number of years. It was a system that they liked, and which did everything they needed it to.
North British Distillery Case Study
The North British Distillery is one of the largest Scotch Grain Whisky producers in Scotland, managing around 1m casks in total. Operations are spread across various sites that include a distillery in Edinburgh; and warehousing facilities in Edinburgh, Muirhall, Livingston, Broxburn, Paisley, and East Kilbride. The Muirhall site is the main warehousing facility.
The DRAMS package provides control over multi-location, multi-warehouse environments, providing a detailed inventory of stock, tracking contents and location of every barrel. Graphical warehouse analysis allows the warehouse manager to optimise use of available space, and provides key stakeholders with a complete overview of their stocks. The system also improves management of warehouse rents, via production of rental invoices and accrued rent calculation reports.
DRAMS produces key reports and audit trails required with various pieces of national and international regulation and legislation. This includes Her Majesty’s Revenue & Customs (HMRC) in the UK, and the Tax and Trade Bureau (TTB) in North America. The system also protects data and information, providing users with backup documentation, and an effective means of managing receipts and despatch documents.
Easy to use enquiry screens and blending functions enable blending processes to be optimised, and blend teams to easily identify and select the stock which best meets their requirements. Providing organisations with an advanced means of managing their blend recipes, the system allows teams to automatically select stock and generate picking lists, and it also provides analysis of blends, as well as maturation losses.