Bulk Spirit and Barrel Inventory Management Solutions.

Software solutions designed to meet the specific requirements of distillers, barrel warehouse keepers, and cask brokers.

Supporting our customers to optimise the management of their maturing spirit inventory to meet current and future demand.

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Who We Are

Leading Experts in Maturing Spirit Management

DRAMS is the longest established software provider dedicated to the management of maturing spirit inventory. We provide:

Specialised functionality
Strategic partnerships
Deep domain expertise
Seamless integrations
Fully scalable solutions

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What is DRAMS?

Specialised Technology for Managing a Maturing Spirit Inventory

DRAMS functionality infographic, showing both core functionality and 8 add-on modules DRAMS is a comprehensive spirit inventory management platform, specifically designed to manage the movement and maturation of bulk stocks in a distillery and warehousing environment. The solution provides tools to efficiently manage bulk spirit and barrel inventory, warehouse operations, and end-product recipes and comes with an extensive range of reports, including those required for customs and regulatory compliance.

Our selection of add-on-modules further enhance the capability of the platform in key areas of the inventory management process including forward planning, empty wood management, barrel scanning and advanced analytics.

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Core DRAMS

Revolutionise your Inventory Management with DRAMS

DRAMS offers a fully scalable solution, delivering the same high performance regardless of the number of barrels held in inventory.

Bulk Spirit Management:

DRAMS is a comprehensive system tailored for managing bulk spirit inventory from initial receipt to final despatch. It supports recording and tracking spirit movements between vessels, calculates and records losses or gains, and ensures traceability.

DRAMS also automates the generation of despatch documentation, facilitates ownership transfers, and adjusts pricing. This system streamlines operations by reducing manual paperwork and enhancing accuracy in inventory management.

Barrel Inventory Management:

The DRAMS system meticulously manages barrel inventory by maintaining a detailed main inventory file for each barrel, with unique IDs and grouped into parcels. It tracks age, type, volume, value, and ownership, offering powerful search capabilities.

DRAMS supports compliance with legal age requirements via the Age of Youngest Spirit (AYS) calculation and accurately estimates maturation losses. Additionally, it records exact barrel locations and simplifies transaction processing through inventory allocations.

Warehouse Management:

The DRAMS system provides comprehensive management for multi-location, multi-warehouse environments, enabling users to track every barrel’s position and maintain detailed warehouse specifications. It enhances inventory visibility with graphical and drill-down reports, calculates warehouse utilisation and vacuity, and reconciles physical inventory counts with system records.

Furthermore, DRAMS supports financial aspects by facilitating warehouse rent calculations and invoicing, significantly streamlining operations and improving data accuracy.

Finished Product Recipe Management:

DRAMS facilitates precise end-product formulation through customisable recipe templates, permitting users to define ingredient proportions and selection criteria such as age, type, and location.

The system supports inventory selection for blending or bottling, adjusts for inventory constraints, and manages recipe variations with temporal controls. It generates efficient pick lists or work orders for warehouse operations and provides comprehensive audit reports and cost analysis for each product, enhancing both production planning and quality control.

Regulatory Compliance:

DRAMS offers robust regulatory compliance support across different regions by maintaining comprehensive records of all spirit inventory details and movements.

It provides standardised, auto-populatable reporting templates for key regulatory bodies such as HMRC and TTB, facilitating the completion of necessary documentation like the W Return, TTB forms, and CRT number tracking for tequila producers. This ensures efficient management of customs and audit requirements, streamlining the compliance process for spirit producers.

Finance:

DRAMS provides robust financial management capabilities tailored for bulk spirit and barrel inventory management. It supports various costing models and facilitates price adjustments to ensure accurate inventory valuation.

The system enhances financial data security through the use of price codes and role-based settings, and integrates seamlessly with existing ERP systems. It also offers detailed recipe audit and production cost reports, helping maintain both product quality and cost-effectiveness.

Furthermore, DRAMS streamlines the financial management process by allowing users to easily create detailed invoices for a range of services including filling, sales, blending charges, wood rental, handling charges, warehouse movements, vat/tanker transfers, transfer of ownership, dispatches, as well as barrel and vat/tanker regauging.

Reporting:

The DRAMS solution offers over 100 customisable reports to support diverse operational and regulatory needs in spirit inventory management. Users can generate inventory, customer, customs, transaction, operational reports, and invoices in various formats, including summary, detailed, and templated.

Additionally, DRAMS integrates with our Business Intelligence module, enhancing reporting capabilities with advanced analytics and data export options for streamlined decision-making and compliance.

Inventory Transaction Ledger:

DRAMS ensures full traceability of spirit inventory by recording every transaction in a detailed history report. This includes adjustments to location, value, ownership, volume, type, age, and vessel.

The transaction ledger allows users to trace the spirit from its final bottled stage back to its origin. With integrations, this data can seamlessly feed into external ERP or financial systems, enhancing audit capabilities and operational transparency.

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DRAMS Modules

Designed for Flexibility, Tailored to Meet your Needs

Our modular application allows our customers to tailor the solution to their requirements, adding functionality as requirements change.

Long-Term Planning

The DRAMS Long-Term Planning (LTP) module combines detailed spirit inventory data, finished product recipes (bill of materials), and demand forecasts, to provide valuable insights into inventory and production requirements over any planning horizon. The solution offers a nuanced view of a distillery’s ability to meet future demand, identifying inventory shortfalls; generating monthly distillation, cask filling, and cask dumping plans; and highlighting issues with cost of production and warehouse capacity as the inventory position evolves.

DRAMS LTP informs critical CAPEX decisions around warehouse construction, expansion of production capacity, and barrel purchasing, while also identifying revenue generation opportunities in the form of surplus stock.

Business Intelligence

The DRAMS Business Intelligence (BI) Module is an advanced report writing and dashboarding tool that uses live DRAMS data to provide managers and operational staff with real-time actionable insights into distillery operations. Fully integrated with the core DRAMS product and supplied with a suite of ready-made distillery reports and dashboards, DRAMS BI offers an accelerated implementation timeline compared to generic reporting tools.

The live dashboards help supervisors to identify and address operational issues before they impact on the business, while detailed inventory analysis and longer-term trend reporting can be used by managers to monitor plant utilisation, and to identify inventory issues which may affect spirit supply, months or even years in the future.

Wood Management

The DRAMS Wood Management module allows every individual barrel to be tracked over its entire lifecycle from purchase, shipment, and initial receipt into inventory, through multiple cycles of filling and dumping.

The integrated cooperage application allows barrel repairs and re-charring operations to be captured, while our DRAMS Scan barrel scanning solution can be used to record the exact location of empty barrels, and to validate the use of barrels in a filling operation based on cask type and number of fills.

Improved tracking and visibility of empty wood inventory helps eliminate wastage, boosts operational efficiency, and supports effective implementation of wood filling plans – ultimately ensuring end product quality and consistency.

DRAMS Scan

The DRAMS Scan module is a comprehensive barrel scanning solution designed to streamline the capture and validation of cask movements between locations and within warehouses.

The system provides greater visibility and control over cask operations while improving the accuracy of cask position data, leading to better informed operational decision making and improved warehouse efficiency.

The DRAMS Scan solution operates on wireless handheld scanner devices and integrates seamlessly with the core DRAMS application, making it an essential tool for ensuring data accuracy and process optimisation in spirit warehouse environments.

DRAMS Print

The DRAMS Print barcode labelling solution allows cask and warehouse location labels to be printed directly from the DRAMS system, eliminating the issues with invalid or inconsistent labelling that have blighted many barcoding implementations within the maturing spirits industry. Label print requests are directly validated against warehouse locations and inventory held within the DRAMS database, enforcing consistent label formats and accuracy of barcode data.

Meanwhile, user access restrictions, cask number tracking, clear marking of reprint labels, and full audit reporting, all combine to eliminate the potential for duplicate labels.

DRAMS Bottled

The DRAMS Bottled module is a comprehensive management solution for the manufacturing and tracking of cased goods. The system monitors the inventory of materials used in case production, tracking material orders and consuming materials in the bottling process based on case specifications, automatically allowing for expected wastage. Finished cases can be tracked across multiple locations and warehouses.

EMCS

The DRAMS EMCS module integrates with the Excise Movement and Control System (EMCS), simplifying the process of moving excise goods in duty suspension within the European Union (EU). Despatch data is uploaded from DRAMS to the control system at the touch of a button, with the Administrative Reference Code (ARC) received by return for automatic inclusion on DRAMS despatch documentation.

DRAMS Flow

The DRAMS Flow module enables real-time integration between barrel filling systems and the DRAMS solution, allowing filling details such as spirit type and source vat to be validated before filling commences, and facilitating the immediate transfer of barrel details to DRAMS during the filling process.

This ensures that DRAMS inventory is updated in real-time, giving full visibility of progress through the filling operation, and improving operational efficiency by eliminating the need for manual data entry.

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Contact us for Pricing

For DRAMS pricing or for more information about our products and services contact a member of our consultancy team

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Who We Work With

DRAMS is the chosen software partner for organisations managing maturing spirit inventories, including Scotch Whisky, Bourbon, Canadian & Irish Whisk(e)y, Tequila, Rum and Cognac.

Groups

Bring consistency to a diverse spirit portfolio

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Brokers

Effectively manage an inventory of high value barrel assets

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Small Distillers

Establish control with efficient spirit inventory management and data-driven insights

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Growing Distillers

Support growth with tailored solutions to enhance your evolving journey.

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Large Distillers

Operate with scale and excellence using DRAMS’ reliability and expertise.

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Looking For More Information?

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Testimonials

What our
clients say…

Whether your distillery is large or small, near or far, one thing remains the same: our clients love our software and support. But don’t take our word for it; here’s what they have to say…

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Rab Sorman

I know where every spirit is, how it’s maturing, and how it fits into the bigger picture… this plays a crucial role in future blends

Whisky Stocks and Blending Manager, Glenmorangie

Alistair Paton

It does make such a difference talking to knowledgeable people who have years of experience dealing with our specialised industry and who are always prepared to go the extra mile.

Project Manager, The Tomatin Distillery Co.

Ron Welsh

DRAMS is a great inventory management system. It allows me to quickly analyse the stocks we have and what we can use it for; and allows us to easily allocate to future blends.

Master Blender and Strategic Inventory Manager, Beam Suntory

Christine Leggat

Every piece of spirit that moves within the business is captured within DRAMS.

Stock Controller, Inver House Distillers

John Kerr

The knowledge of DRAMS’ consultants – both of their product and of bulk stock processing as a whole – gave us a solid platform to work from.

Bulk Planner, John Dewar & Sons

Ron Welsh

You need to know exactly what you have and when it becomes of age to put into bottle. For this you require granularity of month by month data.

Master Blender and Strategic Inventory Manager, Beam Suntory

David Jordan

For any warehouse, any floor, rick and level, I can see what stock is there and how much space I have at the push of a button.

Maturing Inventory Manager, Wild Turkey

Brochures

DRAMS Business Intelligence Product Guide

For a more information into how you could boost operational efficiency and discover growth opportunities with DRAMS BI, download our comprehensive product guide.

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Articles

Tequila’s Transformation: From Party Spirit to Premium Beverage

Tequila has undergone a remarkable transformation in redefining it’s image in recent years. One contributing factor to this growth is a seismic shift towards premiumisation.

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Articles

Wood Management: Enhancing Maturation and Operational Efficiency

DRAMS Wood Management is tailored to maximise the potential of every barrel. Gain control over performance by tracking each cask’s lifecycle from receipt to retirement, including dump and fill cycles and repairs.

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Articles

Mastering Evolution: Navigating Change for Seamless Transitions

Navigating change involves transparent communication, strategic implementation, ensuring employees are engaged and supported throughout the process for optimal adoption and success.

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Articles

Barrel Scanning: Overcoming Implementation Challenges

Being able to overcome challenges in implementing scanning solutions for distilleries ensures streamlined operations and enhanced product traceability in the dynamic distillery landscape.

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